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Shape-Based Development is a lightweight, flexible project management approach tailored for early proofs of concept and rapid iteration. Borrowing elements from the Shape Up methodology, it emphasizes solving the right problems, maintaining flexibility, and delivering tangible value quickly.

In this section we expand a bit more on the principles.

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Key Principles

1. Problem-First Focus

   Every project starts with a

   • The focus is on understanding the "why" behind the project, ensuring the team works toward a meaningful solution.
   • High-level solutions provide a rough direction but allow room for creativity and exploration during execution.

2. Dynamic Task Management

   Rather than starting with a rigid plan, the to-do list grows and evolves as the team progresses.

   • Tasks are created only when necessary and always aligned with delivering value.
   • This approach prevents over-planning and allows the team to respond to new insights or challenges dynamically.

3. Timeboxed Execution

   Work is organized within a fixed timeframe, typically one or two weeks, to encourage focus and momentum.

   • Timeboxing helps prevent scope creep and ensures that the team prioritizes essential tasks.
   • At the end of the timebox, the team evaluates progress and decides the next steps.

4. Scope Flexibility

   Flexibility is key to adapting to new discoveries or constraints during the project.

   • The scope can expand or contract as long as adjustments remain aligned with the timebox and overall goals.
   • This principle enables the team to focus on what matters most without rigidly adhering to initial plans.

5. Progress Transparency

   Progress is tracked using a simple 1–5 rating system that reflects the team’s clarity and momentum:

   

   Initial draft of project todo

   • Unclear Path: Figuring things out and exploring options.
   • Starting to Clarify: Early ideas are forming, but uncertainties remain.
   • Clear Plan: A defined approach exists, and the path forward is evident.
   • Executing the Plan: Tasks are in progress, and steady progress is being made.
   • Done: The work is complete and delivered, meeting the initial problem definition. This system ensures everyone is on the same page about the project’s current state and encourages continuous communication.

Why This Approach?

Shape-Based Development allows us to deliver value quickly without getting bogged down by excessive planning or rigid processes. It’s ideal for early-stage projects where flexibility and creativity are essential.

As a team member, you’ll be involved in shaping the project, contributing ideas, and helping solve problems as they arise. This collaborative and adaptive approach ensures we’re always moving toward meaningful results.